Communications & Events Manager (f/m/d)

Where science meets what's next XISTA is the innovation ecosystem embedded at the Institute of Science and Technology Austria (ISTA), one of Europe's most ambitious research institutes. We work at the intersection of science, entrepreneurship, and investment: partnering with researchers from their very first results in the lab, all the way through to company formation and beyond. Through XISTA Science Ventures, we also invest directly in the most promising deep tech startups in Austria and beyond. XISTA Science Park provides space, infrastructure and a great community of like-minded biotech and deeptech entrepreneurs. We're a small, driven team, and we're looking for someone to help us tell that story, build our community, and bring our events to life. Communications & Events Manager (f/m/d) Klosterneuburg near Vienna · Flexible hybrid working · Fulltime (40h/week) Your role This is a hands-on, get-things-done role. You'll be in the thick of it: writing, posting, coordinating, producing, and making sure things actually happen. You take ownership of your projects, drive them forward independently, and see them through to the end. You'll work closely with the XISTA team and with ISTA's communications and events colleagues across a broad range of day-to-day activities. Communications & Marketing • Manage and grow XISTA's channels day-to-day: website (Drupal), newsletter (Mailchimp), and LinkedIn • Write and publish content: posts, newsletters, press releases, and announcements • Build and maintain PowerPoint decks and presentations for the team • Create visual assets and communication materials using Canva • Support media relations and PR activities • Manage CRM-related communication workflows and audience lists Events & Project Management • Support the planning and hands-on execution of conferences, VIP events, delegations, and community formats • Coordinate suppliers, agencies, and production partners from briefing to delivery • Work closely with ISTA's events and communications teams on logistics and timelines • Keep projects on track independently, proactively flagging issues and following up until things are don Who you are You have 3-5 years of experience in communications, marketing, creative agency, or event management, and you know how to roll up your sleeves and deliver. You're highly organized, with a structured approach to managing multiple projects at once. You work independently, take full ownership of your tasks, and have a sharp eye for detail. You stay calm under pressure, don't wait to be told twice, and take pride in work that's done properly. A genuine curiosity about deep tech, science, and research is important; you'll be communicating about complex topics and working alongside people who are passionate about what they do. You're hands-on with: • Canva, Mailchimp, and day-to-day social media management • Writing press releases and external communications • PowerPoint building clean, professional decks from scratch • Web CMS platforms (Drupal is a plus) • Web and social media analytics • CRM communication workflows Your German and English are excellent, both written and spoken. What we offer • A front-row seat at one of Europe's most exciting research and innovation campuses • Daily collaboration with scientists, founders, investors, and creative minds • Flexible hybrid working with regular on-site presence at the ISTA campus in Klosterneuburg • Flexible working hours • Subsidised cafeteria, free campus shuttle, and health offerings • Educational programmes on campus • Work that genuinely matters, at the place where science becomes the future Salary EUR50,000 gross/year If you're someone who gets things done independently, sweats the details, stays cool under pressure, and finds real satisfaction in well-executed work, we'd love to hear from you. Please submit your application along with your CV and a cover letter via smart apply. About this job Employment type: Full Time (Permanent employment) Salary: from 50,000 EUR yearly Seniority level: Professional Experience Work model: Hybrid Place of work: Klosterneuburg Field of work: Marketing Unfilled vacancies: 1 vacancy unfilled for this position About the company Employer: xista innovation GmbH Number of employees: 11 - 30 employees Locations: Klosterneuburg Details about this job Full Time (Permanent employment) • Monday to Friday • 40 hours Place of work • Klosterneuburg Must-have skills • Canva • Mailchimp • PowerPoint • Web CMS platforms • Web and social media analytics • CRM communication workflows Nice-to-have skills • Drupal Required languages • German C1 • English C1 Benefits • Home office Flexible hybrid working with regular on-site presence at the ISTA campus in Klosterneuburg • Flexible working hours • Cafeteria Subsidised cafeteria • Health measures • Education and training Educational programmes on campus All infos regarding your application Required application documents: • Résumé • Cover letter